4.1. What are the minimum required rankings for positive recommendations on tenure and promotion to Associate Professor?
4.3. What are the minimum required rankings for tenure and promotion to Associate Lecturer (Alternate Stream)?
As is noted in section B.1.2 of the Alternate Stream Document, with tenure, promotion to the rank of Associate Lecturer is also granted.
4.4. Under what circumstances might an Adjudicating Committee consider a recommendation of tenure and promotion on an application where the minimum standards for tenure and promotion have not been met?
However, it should be remembered that “Granting tenure and delaying promotion shall normally be reserved for candidates in their final year of candidacy.”
[Tenure and Promotions Policy, Criteria and Procedures, C.2., The Relation of Promotion to Tenure].
4.6. The Policy requires that the Adjudicating Committee report set out clear and detailed reasons for its recommendations (Section F.3.2.3.(a)). What is meant by detailed reasons?
Where a unit has fewer than six tenure stream faculty members, excluding the candidate, or has not enough tenured faculty to comprise the majority of a committee’s membership, it will not be possible to appoint enough members to a unit level Adjudicating Committee.
In some small interdisciplinary units, the varied scholarly expertise of the faculty members appointed to the unit may make it difficult to form a committee with sufficient expertise to make an informed judgment about the candidate’s work.
There may be other circumstances that the unit and the candidate agree are appropriate where a unit level Adjudicating Committee cannot be established, e.g., 50/50 joint appointments.
Where units are unable to establish their own Adjudicating Committee, what options are available for consideration?
- Option 1: Small and/or interdisciplinary units could consider establishing a “core” membership of the Adjudicating Committee. To this core membership, some additional members could be added to the core to constitute an Adjudicating Committee of appropriate size as indicated in the Procedures, Section F.3.2.1.(d), for each file being considered that year. This option would maintain consistency and continuity on the Adjudicating Committee while still providing necessary expertise to adjudicate each file which comes forward in a given year.
- Option 2: In Faculties with small departments, the Adjudicating Committee could be constituted at the Faculty level, drawing on representation from across the Faculty to constitute a committee of appropriate size or sufficient disciplinary expertise to consider all tenure and/or promotion files from the Faculty’s various departments.
In both options above, it is recognized that there might be unusual situations where it could be necessary to solicit members of an Adjudicating Committee from outside a department or Faculty.
- Option 3: In response to a specific set of circumstances (see Other, above), the option to establish an ad hoc Adjudicating Committee also exists. The Chair (where applicable) and the Dean, in consultation with the candidate, will strike a special Adjudicating Committee on an ad hoc basis [Tenure and Promotions Policy, Criteria and Procedures, Section F.3.2.1.(e)]. Such ad hoc Adjudicating Committees would be considered an unusual occurrence in response to a very specific set of circumstances, and such committees would have to be constituted by the Chair (where applicable) or Dean in response to each set of circumstances.